Resources & Tools

Software tools and business training to help your studio succeed

Nothing makes it onto this page unless we love it and use it in our own studio, but I should mention that some of these links are affiliate links and we do get some commission if you purchase through them. In most cases you’ll also get a discount, an extended free trial or some other bonus too. There are also links on here (e.g., Zapier) that don’t give you or us anything more than a recommendation to a great product.

Software for Photographers

Our team uses these apps every day to run the studio and produce artwork for our clients.


A CRM we’ve used for years. It’s crazy powerful. We’ve been happy Tave users for years. 60-day free trial with this link (normally 30)

Pic-Time Galleries

A web gallery actually designed to increase your sales. We switched to Pic-Time last year and love it.

The code “5P3YUL” gets you a free month

Smart Albums

The fastest way we’ve found to design an album, and to modify it easily with your clients. 14-day free trial.

ProSelect Sales Software

The saying goes “you sell what you show”, and ProSelect is the best way I’ve found to quickly mock up wall designs for clients. 30-day free trial.

General Business Tools

These are the tools I’d keep using even if I wasn’t a photographer. They help us stay efficient and sane!


Our recommended tool for building chatbots. It’s the industry leader and the visual designer screens work well for creatives.

Mailer Lite Email Marketing

Everything you need to run a mailing list. Great automation and integration options at a good price.

Use this link and we both get a $20 credit

Acuity Scheduling

By far the best online scheduling tool we’ve used (and we’ve tried a LOT). Acuity also integrates nicely with our other apps. 7 day free trial


Lastpass remembers all of your passwords (securely) so you don’t have to. Log into LastPass and it logs into everything else for you. 30-day free Premium trial. The free plan is great too.

Square Payments

We use Square for online & in-person payments. Easy to use and payments clear quickly. This link gets free processing on $1000 of transactions for both you and I.

Integromat Automation

Our new favourite automation tool! It’s like Zapier but a bit cheaper and more powerful. No discount, but they’ve got a great free plan. Click here to check it out


Link all of your cloud-based apps and get them working together. Simpler to use than Integromat and has some different apps, so we actually use both. 14-day free trial.


Licensed music for slideshows and marketing videos (including the songs you hear in our course). $199/yr for unlimited use. (Use this link to get 2 free months).

Website development

Make sure you contact Dan. He’s helped us recover from a relentless hacking campaign, set up new web servers and sites. Legend

Web Developer

Dan is a life saver. He’s fast, incredibly knowledgable and is the first person I call when I break something on my website :). Tell him Iain says hi.

Divi Theme

All our sites are built with Divi on WordPress. It’s visual, requires no coding, and is constantly being improved. There’s also lots of training videos online. Try it free here.

Crazy Domains

At the time of writing, we’ve purchased 42 domains from CrazyDomains. The price is good, the site is intuitive and I’ve never worked out what more we need!


Need to design a quick graphic for your site or for a social post? Canva makes it easy. Use this link and we both get a free premium element.

Podcasts, education & coaches

Our go-to resources for education about photography and business


Business and marketing tips from successful studio owners. Get a 30-day premium membership trial for just $1

Highly Recommended.

Social Media Examiner

This free site (and podcast) is the first thing we check when we need to learn something new (or Mr Zuckerberg changes something) about social media.

JD The Mindset Coach

Johl is a business mindset expert and successful portrait photographer. If you want to be a more effective business owner, chat to Johl.

Mark Rossetto

After building and selling a successful portrait studio, Mark has built a reputation as a great coach for photographers. He’s got a million marketing ideas.